Planning your event

How we can support your event

Fraser Coast Tourism & Events provides advice, mentoring and development support in the growth, planning and delivery of events, functions and conferences on the Fraser Coast.

Events play an important role in the cultural, social and economic development of our region. There are hundreds of small and large community events each year which celebrate our region's diversity and foster community spirit and participation. Fraser Coast Tourism & Events aims to develop our regions lively events program to ensure it provides opportunities for bringing our communities together, celebrating our region's diversity, and attracting visitors.

If you are planning a public event in the region, Fraser Coast Tourism & Events can guide you through everything from obtaining the relevant permits and recommending appropriate venues to assisting you in strategic planning for the growth and development of your event.

Event Planners Guide

This guide is provided to help you run an event in the Fraser Coast Region.  It is designed as a series of Event Checklists to provide prompts and support for event organisers to plan and execute an event successfully.  The guide includes local content and a series of templates aimed at making it easier for event organisers on the Fraser Coast.

Click here to view the guide.

Event Budgets

An event budget should not be planned around relying on funding and sponsorship as these are not guaranteed. Establish a sound basic budget to deliver the event and then allocate a ‘wish list’ with the proposed elements which are dependent on obtaining the desired dollar funding. The event budget should be detailed enough to identify all possible revenue and costs associated with staging your event.  Below is a downloadable budget template to assist with budgeting for your event.

Click here for a budget template.

Event Organisers Workshop

The Event Organisers Workshop aims to educate and demonstrate the basics of event design and management, incorporating planning for successive events, packaging with tourism operators and future growth development. Included are keynote speakers that will help you understand the skills required to grow your event successfully and sustainably. 

To express an interest in attending, click here.

Event Volunteers

Fraser Coast Opportunities has a strong network of Event Volunteers who are passionate ambassadors for our region.  If your event needs a volunteer workforce, we may be able to assist.  Please complete the Event Volunteer Request Form and then contact our Events Development Coordinator by clicking here

Click here for the Event Volunteer Request Form.

Event Business Planning

A good event business plan can help you secure finance, define the direction of your event and create strategies to achieve your goals. A good template steps you through the process of creating a solid, well-structured plan tailored to your event.  

Event Surveys

Gathering information to be used in your event evaluation is also important for successful applications for funding and sponsorship.  FC TE has developed a standard Community Events Survey Form that captures all the demographic, economic, psychographic and marketing information that is essential to  understand for growing events.  

Please contact our Event Development Coordinator for more information.